FINANCIAL Scout Membership
The Troop re-charters every March. Dues cover a subscription to Boys Life Magazine per household and provide coverage by Boy Scouts of America Accident Insurance. The initial dues cover the neckerchief, belt totem, & mothers pin.
If the fees are not paid by the deadline set by the Troop Treasurer then the fees will be deducted from the Scout account. If the Scout has no available balance in their account they need to make other arrangements or they may be excluded from Scout activities and advancement/awards until they are paid and current.
The fees collected go into a general fund for use by the Troop in purchasing merit badges, rank badges, postage, and other items or services needed by the Troop. Troop members are expected to participate in fundraisers for the benefit of the Troop. Fees that sit in a Scout account that are unclaimed after the Scout departs the Troop or becomes ‘inactive’, remain there for a period of time. If, after this time expires and the funds remain unclaimed, they will be added to either the general fund or the scholarship fund for the Troop.
A current registration is required for participation in all Boy Scout activities.
No Scout shall ever be excluded from the Troop or from Troop activities for financial reasons. Should a Scout need financial assistance for Scouting activities, it needs to be brought to the attention of the Committee Chairperson, Scoutmaster and/or Treasurer.
All Parents are encouraged to become registered BSA Adult Leaders. Applications for membership are available from the Advancement chair. The yearly adult leader registration fee is noted in Appendix A and should be paid to the treasurer prior to re- chartering in the spring. We encourage adult leaders to wear class A uniforms. Neckerchiefs can be purchased from the Treasurer. You must be a registered adult leader to participate in any campout and/or formal Troop activity!
Scout and Adult Accounts
All Scouts and adults will have a financial account with the Troop. This account can be used for paying for Scout activities or personal Scout equipment such as camping equipment or summer camp fees.
Any withdraws from an individual account must be documented by the treasurer and the account owner or guardian. Any person leaving the Troop can have the money from their account transferred to another Scouting unit or another Scouts account. This should be requested directly from the Troop treasurer. You must request the funds from your account within 90 days once you leave the Troop or it becomes part of the Troop general fund Because the funds in your account we raised by Troop activities the money not spent buy Scout related activities will remain with the Troop.
On monthly campouts the Scouts and Scouters are charged per meal. These fees are documented in Appendix A. There are typically 4 meals per campout. The money can either be paid to the Treasurer with cash, check, or taken out of the Scout or Scouters account. In addition, fees may be paid using Paypal, and the additional fees for doing this are noted in Policies & Procedures.
The Grub Master is responsible for purchasing the food and supplies for their Patrol and turn in the receipts for payment to the treasurer. To get reimbursed you must complete the Grubmaster Expense Form and have your receipts so be careful not to lose them. If you have not submitted your receipts within 90 days then you will not be reimbursed. Under normal circumstances you will be reimbursed by the Treasurer at the next meeting. Reimbursement will not exceed what the budget is for your Patrol for that camping event.
For campouts greater than 50 miles each way, the Scouters and Scouts are charged a fee if they or their parents are not driving. This is to offset fuel costs paid by the drivers.
The adult drivers which are carrying a load of Scouts or equipment will receive an equal portion of the money collected. The money will be put directly into the Scouters account. The adult pulling the Troop trailer will get double the mileage because of the extra wear and tear, and fuel used to pull the trailer.
If we have an over abundance of drivers for a campout, the Campmaster or Scoutmaster may ask some of the adults to leave their vehicles at the church to conserve resources. If they still wish to drive they may not get reimbursed for mileage costs.
All expenses need to be approved by the Scoutmaster or Committee Chairperson. Any expenses over $20 ($50 for Scoutmaster or Quartermaster) need pre-approval from the Scoutmaster or Committee Chairperson.
Any expenses that are of a recurring nature (Awards, Eagle Kit, etc) only need to be approved once. For reimbursement you will need to turn in your receipts and a Troop reimbursement form signed by the Scoutmaster or Committee Chairperson to the Treasurer.
Summer Camp Costs
Fees for summer camp change each year. Current fees are available from the Summer Camp Campmaster or the Troop Treasurer.
Adults attending camp can either register as Full Time or Part Time.
Deposits and payments are expected to be made on time, as the Troop has liability for camp fees payable to the Council office.
The Troop reserves the right to add to the summer camp costs for items such as ice, supplies, and cracker barrel items.
Certain merit badge classes require small fees for supplies. Other miscellaneous fees will be charged for specialized activities at summer camp such as shooting, climbing, COPE, etc. and will be collected by the camp Scoutmaster. If your Scout is attending these activities, make sure your payment of the camp fees includes these amounts.
Brownsea-NYLT is an intense week-long youth oriented leadership training experience sponsored by the Boy Scouts of America. Highly qualified youth staff under the supervision of adult advisors conduct the training using the National Youth Leadership Training Course syllabus, as published by the National Council, Boy Scouts of America.
The Troop will provide tuition funding for one Scout to attend Brownsea leadership training per year. The Senior Patrol Leader and the Assistant Senior Patrol Leader have first choice.
If either or both decline the opportunity then the spots will be opened up to other members of the Troop.